Administrative Manager

Structure: PSE-EU Tax Observatory  

Level of education: Bac+ 3 and above

Experience: At least 3 years’ professional experience 

Contract: CDI – Full-time   

Remuneration: According to profile and experience 

Location: Campus Jourdan, Paris 14 (^e)   

Start date: Ideally July 1^,2025

Languages: English and French (imperative)

Environment

The EU Tax Observatory is an independent research laboratory hosted at the Paris School of Economics directed by Gabriel Zucman. It conducts innovative research on taxation, contributes to a democratic and inclusive debate on the future of taxation, and fosters a dialogue between the scientific community, civil society, and policymakers in the European Union and worldwide.

The Paris School of Economics is a private non-profit research foundation. PSE develops economic research of the highest international level and brings together a community of 135 researchers and 166 PhD students. It unites universities and grandes écoles to foster exchanges between economics and other social sciences, disseminate their work to a wide audience, and develop multiple partnerships with public institutions and private organizations.

Position

You will be responsible for the Observatory’s administrative and logistical operations, supporting the team and management. Your main responsibilities will include : 

• Administrative coordination of the office: managing schedules, organizing meetings, following up with decisions, updating databases and internal servers, organizing workspaces, and managing inventories.
• Organize business travel: reserving transport and accommodation for staff and guests.
• Manage event logistics: coordinating events, welcoming speakers, and reserving spaces.
• Monitor current expenses: collecting and forward invoices, in liaison with PSE’s accounting office
• Supervise expense reports and mission orders: inputting and verifying n in compliance with regulations
• Contribute to grant management: supporting management of budgets, preparing documents required for reporting and audits.
• Preparing for the arrival of employees and visiting researchers: logistical preparation for onboarding, coordinating with HR and the partnership office for drawing up contracts.

This list is indicative and not exhaustive.

You will be part of an agile and dynamic team, fully committed to the institution’s development and influence.

Profile

With a minimum of 3 years’ higher education in management, administration or any other relevant field, you have previous experience in a similar position, ideally in an academic, non-profit, international or development organization. 

You are proficient in Microsoft Office and have an excellent level of written and spoken English (working language) and French. You demonstrate rigor, autonomy and organizational skills, and enjoy working as part of a team. You are recognized for your reliability, responsiveness and ability to manage several tasks simultaneously in a dynamic environment.

Working conditions

• Pleasant working environment on a green campus, in an eco-responsible building
• Full-time – 218 working days per annum.
• Supplemental health insurance
• Partial remote work possible
• Partial reimbursement of public transportation costs
• Meal vouchers at €10.00/day

Please send your application in English (CV, covering letter and letters of recommendation appreciated) to recruitment@taxobservatory.eu, specifying your first and last name in the subject line: “Application – Administrative Manager – Name”. Incomplete or incorrectly referenced applications will not be considered. Interviews will be conducted on a first-come, first-served basis.

PSE – Paris School of Economics welcomes applications from all candidates and guarantees equal treatment for all. All our positions are open to people with disabilities.